FAQ – Access and Sign-Up

 

Signing up for Gutenberg Research Elements can be done in the university-wide network without log-in data. In other cases, you might need your JGU account, which is automatically created for a certain group of university employees (without requiring an application). More information can be found at "àWho has access to Gutenberg Research Elements?".

Direct access for the following people (or accounts):
• University employees
• PhD students
• retired professors

Access after activation on your own account page, so that e.g. publications can be managed on behalf of employees:
• Students
• Research Assistants

Currently no access to the system possible:
• Employees of the university medicine
• External institutions (e.g. Institute for Molecular Biology/Helmholtz Institute/IEG)

You can reach Gutenberg Research Elements’ log-in page here.

The following steps are recommended for initial registration in Gutenberg Research Elements:

  • Step 1 (optional): Add ORCID
  • Step 2: Set up search settings
  • Step 3: Run my searches

These functions are always accessible using the menu: ‘My Account à Data Source Search’.

Elements possesses a delegation function you can use to transfer certain tasks to one or more individuals. You can transfer tasks to one or more individuals. To do this, select in the drop-down menu "My Profile"  → "Settings" → "Manage Delegates". Now you can enter the name of the person to whom you want to transfer user rights in the new window under "Manage delegates" "Add delegate".

The person you have selected automatically receives a copy of your Elements notifications and can manage and change your Elements account for you.

Secretariats – as well as all employees of JGU – have automatic access to the portal. For this group of people delegation of tasks is unproblematic.

Research assistants who only have a student account do not have automatic access to the portal.
To take over tasks in Gutenberg Research Elements, students need to add the feature «Account in Symplectic Elements aktivieren» on the website www.account-uni-mainz.de. Due to overnight activation, the functionality will be only available the following day.

You will find notes about the delegation of tasks under the question: „How can I transfer user right to another peson?“.

Gutenberg Research Elements has a delegation function with which the data maintenance can be delegated to you by one or more other persons. You can access the input masks for people who have given you data maintenance via the “Impersonate” button. You will find the "Impersonate" button in the top bar (the left symbol with two people and a key) if you have been activated by someone as a delegate. In the new window you will find a text field under “Impersonate another user” in which you can enter the name of the desired person. If this person has transferred the user rights to you, you can now access their profile.

As far as it is possible due to existing data, the user accounts in Gutenberg Research Elements are each assigned to a primary group. Currently, this is usually the department level (or comparable). This assignment is done automatically via a data import from your JGU account and is displayed on your profile page under "Primary group". The primary group also serves as a filter option in the Discovery Service for publicly visible profile pages.

For publication entries, a more detailed assignment to organizational units on lower levels is possible, which you can also change afterwards (see FAQ Publication entry - Assignment to organisational units).