FAQ – Data Export, Integrating Publication Lists on Websites and the University Bibliography

Data Export

You can export publication lists on your overview page (on the left panel, select the "Profile" button to get there) under "Manage Publications". You have the option to select individual publications or use ‘select all on page’ to export all of the publications. You can export in the following formats: BibTex, ReferenceManager/EndNote, PDF, Word and Excel.

No, unfortunately this is not possible. However, you can import the publication lists in Gutenberg Research Elements into your ORCID account via BibTeX:

  1. Click in the drop-down menu under “My Profile” → “My work” on “Publications”. Your publications will be displayed in the following window. Click on Export and uncheck “Export selected items only”. Then select the “BibTeX” option and save the file.
  2. Log into your ORCID account. You will now see an overview on your homepage. Now select “+ Add Works” in the “Works” field. Select “Import BibTeX”.
  3. Click on “Choose File” to open the file menu and select the BibTeX file(.bib). Your publications will now appear in a list. Click on "save all" to save all publications.
  4. In case you only want to transfer individual publications to ORCID, click on the disk symbol next to the desired publications to save them.

Log in to your ORCID account. On your start page you see an overview: Select in the field "Works"
select " the option „Add Works". Then choose "Import BibTeX". Click onto "Choose File" to open the
file menu and select the BibTeX file (.bib). At this point your publications will appear in a list. Click on
"save all" on the top part to save all publications. If you wish to transfer only single publications to
ORCID, click on the disk icon next to the required publications to save them.



If you click the deposit button for your publications, the full-text status of the respective publication is displayed in an info box (the information as to whether a full text is currently stored in our OPENSCIENCE.UB repository or in the former university bibliography METADATA.UB). At a later date it will be possible to upload certain publication types such as journal articles directly from Gutenberg Research Elements to the Gutenberg Open Science repository. Since this is currently not possible, the message “… cannot be deposited to this repository” is displayed in the info box. However, we are working on making this feature available to you soon.


Integrating Publications on Websites

At the moment, all publications from Gutenberg Research Elements can be displayed on the JGU website.

Unfortunately, projects, grants, equipment and professional activities cannot be displayed at the moment. We apologize at this point and will inform you as soon as the functionality is available.

With the help of the new WordPress plugin for the websites at the university, you can have your publication list created and maintained on Gutenberg Research Elements automatically displayed on your homepage. By activating the plugin, you combine the advantage of low entry and maintenance effort for publication data in Gutenberg Research Elements with the advantage of a standardized, public display of your publication list. Multiple entry of publication data in different systems becomes unnecessary.

In addition to personal publication lists, lists can also be generated for entire organizational units and for freely selectable indicators (tags).Furthermore, different sorting options for the lists can be selected.

A more detailed explanation can be found on the following page.

If you have any further questions, please contact our support team at researchelements@uni-mainz.de.


University Bibliography

The University Bibliography is a publically accessible search system for the publications of scientists and scholars at the Johannes Gutenberg University Mainz. In contrast to subject-specific databases, it records the volume of publications at JGU from an institutional perspective.

Bibliographic records contained in the database are imported from the research information system (CRIS) Gutenberg Research Elements. Gutenberg Research Elements also incorporates all data from the former University Bibliography and from Gutenberg Open Science, JGU's open access repository.

Due to this interlinking, the amount and completeness of the listed data in the university bibliography relies on the use of Gutenberg Research Elements. Authors who would like to see their publications represented in the university bibliography can do so by entering their data in Gutenberg Research Elements. Please note that only publications that are included in Research Elements can be found in the university bibliography.

Your publication will not appear in the University Bibliography until you have claimed it in Gutenberg Research Elements. You can check this in the following steps:

  1. Please log in at https://researchelements.uni-mainz.de/.
  2. Select "Publications" in the menu area "My Profile" "My Work". You can now view the publications that have not yet been "claimed" under "Pending".
  3. In the right area you can search for the desired publication by title or other filter options.

When you have found your publication, click on "Claim". Now you have accepted the publication for your publication list and it will also be visible in the university bibliography the following day. For detailed information on publication acquisition in Gutenberg Research Elements, see the Gutenberg Research Elements FAQ’s and the handout.

You can start a free-text search in the input bar at the top of the website. The system searches all metadata fields of a record at a time. On the left side you also have the possibility to further restrict your search by sidebar facets. The number of publications available in each facet is displayed  behind it.

- In the “category” facet, the categories "Publication" and "Organizational unit" are available for selection.

- Furthermore, you can select between different options (English description) in the "Publication type” facet".

- In the "Author" facet you get a list of all author names contained in the bibliographic data.

- Under "Publication Year", you can use the slide switch to set the publication year or period you are looking for.

Several facets can be combined by selecting them step by step. Once you have selected one or more appropriable facets, the result set will be displayed in a new window. By entering search terms in the input bar you can now further restrict your search. You can also remove individual restrictions, select additional filters or start again.

Under "Search history" in the upper right area you can restart prior searches in this session as well as delete your search history.

If you have any questions about registration, publication search, or how publications are displayed, please contact the Gutenberg Research Elements support team (researchelements@uni-mainz.de). Further information about the project as well as FAQ’s can also be found on the Gutenberg Research Elements homepage (uni-mainz.de).