FAQ – Data Export, Integrating Publication Lists on Websites and the University Bibliography

Data Export
Integrating Publications on Websites
University Bibliography

Data Export

It is also possible for users of Gutenberg Research Elements to export their own publication list as a BibTex, RIS, PDF, Word or Excel file. Follow the steps below to do this:
From the drop-down menu, select My Profile → My Work → Publications. Here, there is the following to note:
  1. You can set how many entries are displayed on page. Here 10, 25, 50 or 100 entries are possible. You can also select the publications and check a box next to the entry to export this publication. Then, above your publication list, click on the button localized on the left with the inscription "Export".
  2. You can also select all publications by checking a box next to the "Export" button. However, only the publications that are displayed on the page will be selected here, depending on the number you have selected. If you want to export your complete publication list, however, do not set any check marks next to the entries and press "Export".

No, unfortunately this is not possible. However, you can import the publication lists in Gutenberg Research Elements into your ORCID account via BibTeX:

  1. Click in the drop-down menu under “My Profile” → “My work” on “Publications”. Your publications will be displayed in the following window. Click on Export and uncheck “Export selected items only”. Then select the “BibTeX” option and save the file.
  2. Log into your ORCID account. You will now see an overview on your homepage. Now select “+ Add Works” in the “Works” field. Select “Import BibTeX”.
  3. Click on “Choose File” to open the file menu and select the BibTeX file(.bib). Your publications will now appear in a list. Click on "save all" to save all publications.
  4. In case you only want to transfer individual publications to ORCID, click on the disk symbol next to the desired publications to save them.

Log in to your ORCID account. On your start page you see an overview: Select in the field "Works"
select " the option „Add Works". Then choose "Import BibTeX". Click onto "Choose File" to open the
file menu and select the BibTeX file (.bib). At this point your publications will appear in a list. Click on
"save all" on the top part to save all publications. If you wish to transfer only single publications to
ORCID, click on the disk icon next to the required publications to save them.



If you click the deposit button for your publications, the full-text status of the respective publication is displayed in an info box (the information as to whether a full text is currently stored in our OPENSCIENCE.UB repository or in the former university bibliography METADATA.UB). At a later date it will be possible to upload certain publication types such as journal articles directly from Gutenberg Research Elements to the Gutenberg Open Science repository. Since this is currently not possible, the message “… cannot be deposited to this repository” is displayed in the info box. However, we are working on making this feature available to you soon.


Integrating Publications on Websites

At the moment, all publications from Gutenberg Research Elements can be displayed on the JGU website.

Unfortunately, projects, grants, equipment and professional activities cannot be displayed at the moment. We apologize at this point and will inform you as soon as the functionality is available.

With the help of the new WordPress plugin for the websites at the university, you can have your publication list created and maintained on Gutenberg Research Elements automatically displayed on your homepage. By activating the plugin, you combine the advantage of low entry and maintenance effort for publication data in Gutenberg Research Elements with the advantage of a standardized, public display of your publication list. Multiple entry of publication data in different systems becomes unnecessary.

In addition to personal publication lists, lists can also be generated for entire organizational units and for freely selectable indicators (tags). Furthermore, different sorting options for the lists can be selected.

A more detailed explanation can be found on the following page.

If you have any further questions, please contact our support team at researchelements@uni-mainz.de.

For each publication there can be several records in the listing under “(Data) Sources”, which come from different data sources. In addition, there may be a manual record that you created by post-processing an record taken from an external data source.

You can set each of these records as a preferred record - to do this, mark the respective publication by clicking on the adjacent button "Set as preferred record". This preferred record will then be displayed in your publication list in Gutenberg Research Elements and transferred to your WordPress list.


University Bibliography

The University Bibliography is a publically accessible search system for the publications of scientists and scholars at the Johannes Gutenberg University Mainz. In contrast to subject-specific databases, it records the volume of publications at JGU from an institutional perspective.

Bibliographic records contained in the database are imported from the research information system (CRIS) Gutenberg Research Elements. Gutenberg Research Elements also incorporates all data from the former University Bibliography and from Gutenberg Open Science, JGU's open access repository.

Due to this interlinking, the amount and completeness of the listed data in the university bibliography relies on the use of Gutenberg Research Elements. Authors who would like to see their publications represented in the university bibliography can do so by entering their data in Gutenberg Research Elements. Please note that only publications that are included in Research Elements can be found in the university bibliography.

Your publication will not appear in the University Bibliography until you have claimed it in Gutenberg Research Elements. You can check this in the following steps:

  1. Please log in at https://researchelements.uni-mainz.de/.
  2. Select "Publications" in the menu area "My Profile" → "My Work". You can now view the publications that have not yet been "claimed" under "Pending".
  3. In the right area you can search for the desired publication by title or other filter options.

When you have found your publication, click on "Claim". Now you have accepted the publication for your publication list and it will also be visible in the university bibliography the following day. For detailed information on publication acquisition in Gutenberg Research Elements, see the Gutenberg Research Elements FAQ’s and the handout.

You can start a free text search in the search slot at the top of the website. The system is searching in all fields of a data record.

On the left-hand side you also have the option of restricting this free-text search using facets. The number of publications in each facet is displayed in ( ).

In the "Category" facet, you can first preselect in which of the objects listed in the university bibliography the search should take place. You can choose between publications and organizational units. The facets listed below are then adapted to this preselection and can be used to limit the search result.

Multiple facets can also be combined step by step by selection. If you have selected one or more desired search restrictions, the result will be displayed on the right side of the window. You can now continue searching in this set of results by entering search terms in the input bar. You can also remove individual restrictions, choose additional facets or start over. Under "Search history" in the upper right area you can view past searches in this session as well as delete your search history.

By pre-selecting the category "Publications" you can use the search bar to search through all the publication entries in the university bibliography. To further restrict the search result, you have the following facets available:

• Publication type: Here you can choose between different publication types such as "Book" or "Journal article".

• Author: Here you can restrict your search result using a list of all author names contained in the bibliographic data.

• Year of publication: Here you can use the slide switch to set the year of publication or the period of publication you are looking for.

• Organizational unit: Here the search result is limited to the publications of the organizational units listed.

Publications from subordinate organizational units are included in the search results for the higher-level organizational units. For example, the list of FB 08 Physics, Mathematics, Computer Science contains all publications of the Institute for Nuclear Physics.

• Data source: Here the search results can be restricted to individual data sources from Gutenberg Research Elements.

With the preselection "Organizational Unit" in the "Category" facet, you search through all publication lists for organizational units in the search slot. To restrict the search result, you can further restrict the overall list of organizational units matching the search term with a selection list in the "Organizational unit" facet.

On the overview page of the respective organizational unit, the publication lists of the subordinate organizational units are linked under "Includes" and the publication lists of the higher-level organizational units are linked under "is part of".