FAQ – Search Tools

With the function “Reporting” → “Search” → “System Search you can search Gutenberg Research Elements for specific content, save searches and search current publications within your institution.

Enter keywords, phrases or a wildcard (*) to search elements, e.g:

  • Keyword: Nuclear physics
  • Phrase: The deconstruction of the person of Charlemagne
  • Placeholder: Stem cell* research

In the advanced mode of the "System Search" you can further restrict the search by specifying data and selecting which items to search for, e.g:

  • Publications
  • Projects
  • Professional activities

You can then choose which results you want to see:

  • Entries (as shown in the examples above), or
  • Users in relation to the entries

Finally, you can also limit the search results in Gutenberg Research Elements to certain users or groups.

Especially in the case of extensive publication lists, it is practical to use the search and filter options offered by the system.

To filter your publication list according to certain aspects, first select the full view of your publications in the drop-down menu under „My Profile“ → „My Work“ → „Publications“. On the right side next to the list, an input area with different filter options is displayed.

 

Filter Effect
Publication type Reduces the list to one or more selected publication types such as Artefact, Book, Book chapter etc.
Relationship type Only publications for which you have entered the corresponding relationship(s), e.g. Author of, Editor of, under the links will be displayed.
Title Only titles in which the entered title keywords occur are displayed. The search is performed in the displayed list with all filters set.
Reporting date Only publications that appeared in the period you entered will be displayed.
Label Only publications which you have marked with a "label" will be displayed.
Favourite Status Only publications which you have declared as "Favourite" or "Not favourite" will be displayed.
Relationship privacy Only publications for which the relationship privacy is set to Public, Internal or Private are displayed. This filter is currently not supported in Gutenberg Capture.
Publication Status Only publications whose status is None, Accepted, In Preparation, Published, Published online, Submitted or Unpublished will be displayed. This filter is not currently supported in Gutenberg Capture.
Journal Only publications containing the keywords entered for the name of the journal in which they were published are displayed. The search is performed in the displayed list with all filters set.
Repository Status Filters the list of publications by repository status. Therefore, only publications that match the Deposited, Not Deposited, or Awaiting Deposit facet are displayed. This filter is currently not supported in Gutenberg Capture.
OA Policy Only publications that comply with the "Institutional Policy" are displayed. This filter is currently not supported in Gutenberg Capture.
File available at external source Only publications which are available in external databases in various gradations - Any, Available, Not Available - are displayed.
Acceptance date Only publications that were accepted in the time period you entered under "choose date range" are displayed. This filter is currently not supported in Gutenberg Capture.
Publication date Only publications that were published in the period you entered under "choose date range" are displayed.
Author count Only publications with >5, >10, >20, >50 or more authors are displayed.

In Gutenberg Research Elements you have basically two possibilities to find other users in the system.

You can specifically search for other users in the drop-down menu under "Reporting" → "Search" → "System Search". Another possibility is to call up your profile in the left column with the "Profile" button. There you will find a search field on the right side under "Find a colleague". Enter the last name of the person you are looking for in the input field below in order to receive corresponding suggestions. Thus, you can quickly and easily find users in the system.

If you search for specific entries (e.g. publications or research projects) in Gutenberg Research Elements, please note the following for the title search in the "System Search":

Certain title elements like

  • Special characters (e.g.: -, _, /, :, ;, ?, !)
  • Numbers in title
  • Language-typical special characters (e.g.: ^, ', `)

can sometimes cause the desired entry not to be output as a result of the search. If you encounter this problem during your search, try to use only a section of the title, ideally with as few or none of the problematic title elements as possible in the search query. If you still cannot achieve the desired result, please contact the support team and describe your problem there.